Rebecca Sunday Ufot-AyoolaBook a Call
LESS CHAOS. MORE POSSIBILITY.

You didn’t start a business to become its most overworked employee.

Yet here you are. Managing tools that don’t talk to each other. Explaining the same process for the tenth time. Doing work at 11pm that a system should have handled by noon.

I build the systems, automations, workflows, operations, infrastructure that change this. Not templates. Not generic setups. Systems built around how your business actually runs.

Book a Free Discovery CallSee My Work
Currently accepting new clients
Rebecca Sunday Ufot-Ayoola standing in a bright, organized office
A little structure.
A lot more breathing room.That’s what good systems feel like.
0Notion Certifications
0+Tools Mastered
0%Project Delivery Rate
THE PERSON BEHIND THE SYSTEMS

About Me

Rebecca Sunday Ufot-Ayoola working at her desk
Hi, I’m Rebecca.

Your calm in the operational chaos.

Nigeria · Working worldwide
Notion certified.
Business-minded.

Let me guess.

You started your business with a vision. Not a plan to spend your evenings hunting for files, repeating yourself to your team, or doing work that should have been on autopilot months ago.

But somewhere between the growth and the chaos, the business started running you. Information lives in five places. Processes exist only in one person's head. Tools that were supposed to help created more work instead.

This is the problem I solve.

I am Rebecca, a certified Notion consultant and workflow automation specialist for founders and agencies. I build custom Notion workspaces, Airtable CRMs, and connected workflows that get your business out of your head and into something your whole team can rely on.

Your team stops asking where things are. Manual work disappears. New hires get up to speed without hand-holding. Your tools start talking to each other. Everything is built around how your business already works, and every system comes with a full walkthrough so you always know how to keep it running.

If this sounds like where you are right now, keep reading.

Notion EssentialsNotion WorkflowNotion Advanced

Prefer to watch instead of read? Here is a quick introduction.

FROM SCATTERED TO STREAMLINED

What I Build

Depending on where your business is right now, here is what working with me can look like.

01

Custom Notion Workspaces and Systems

Your Notion workspace should feel like walking into a well-organized office, not opening a junk drawer. I build custom workspaces that give your team one place where everything lives, processes are documented, and new hires can onboard without asking you a single question.

  • Custom workspace design and database architecture
  • CRM and client management systems
  • SOP libraries and knowledge bases
  • Project management dashboards
  • Client portals and onboarding workflows
  • Content management and editorial calendars
  • Workspace cleanup and restructuring
02

Workflow Automation and Systems Integration

Your tools should be talking to each other. When they do not, you pay for it in manual work, missed follow-ups, and hours spent copying information from one place to another. I build Make.com and Zapier workflow automations, connect Airtable CRMs, and automate client onboarding so repetitive admin stops eating your day.

  • Workflow automations using Zapier, Make.com, and n8n
  • Custom CRM builds in Airtable and GoHighLevel
  • Automated client onboarding sequences
  • Multi-step automations connecting your key tools
  • Complete operations system builds
03

Operations and Executive Support

Sometimes you do not need a full system build. You just need a capable person in your corner who understands how businesses operate and can figure things out without being told every step.

  • Project coordination and operations support
  • SOP documentation and process mapping
  • Digital file organization and system setup
  • Research, vendor sourcing, and tool comparison
  • Ongoing retainer support

Not sure which one you need? Book a free discovery call and I will tell you exactly what would help most.

What Actually Changes When We Work Together

You are not looking for another tool. You are looking for the version of your business where you are not carrying everything alone. Here is what that looks like.

0+

Hours reclaimed every week

The time you currently spend chasing updates, copying data between tools, and doing work a system should handle becomes yours again.

0%

Drop in manual repetition

Your leads, tasks, client information, and follow-ups move automatically. The same work happens once, not five times across three different places.

0x

Faster team onboarding

New team members find what they need without asking you. Your processes live in one place, written clearly enough that anyone can follow them.

0%

Visibility into your operations

One dashboard shows you what is done, what is stuck, and what needs your attention. No more guessing. No more surprises at the end of the month.

What you actually walk away with.

  • Your evenings back. Automations handle the tasks that used to wait for you.
  • A team that operates without hand-holding. One source of truth for every process, every deadline, every deliverable.
  • A business that grows without growing harder. More clients no longer means more chaos because the infrastructure was built to scale.
  • Confidence in your operations. You open your workspace and feel calm, not overwhelmed, because everything is exactly where it should be.

What I come in to fix.

Most founders I work with are not failing because they lack ambition or intelligence. They are failing to scale because their operations never caught up with their growth. Information lives in their heads. Processes exist only when they are present to enforce them. Tools that were supposed to help have become just more places to check.

I am Rebecca Sunday Ufot-Ayoola. I build the systems and automations that close this gap. Not generic templates dropped into your workspace. Actual infrastructure designed around the specific way your business operates, with automations that handle the repetitive work and documentation that means your team can function without you explaining everything twice.

The tools vary. The relief is consistent.

Book a Free Discovery Call
GOOD SYSTEMS, IN PRACTICE

My Work

Don't just take my word for it. Watch these automation systems being built from scratch and see exactly what your business could look like.

The Low Budget System That Flags Bad Vendors Before Accounting Ever Sees Them

See a simple system catch vendor problems before they reach accounting.

Scattered Spreadsheets to One Student Operations Hub on Airtable

See scattered student data brought together in one Airtable operations hub.

A Sponsor Almost Walked. This Zapier Automation Stopped It.

See how a Zapier workflow keeps sponsorship follow-ups on track.

NO GUESSWORK. NO SURPRISES.

Transparent Pricing

I do not believe in hiding prices and making you jump on a call just to find out if we are even in the same ballpark. Here is exactly what things cost.

To maintain dedicated delivery quality and high-touch walkthrough support, I accept a maximum of 3 custom build projects per month.

Core Notion Operations Hub

$397

For founders who need everything organized in one place that their team will actually use.

  • Complete custom Notion workspace designed around your specific workflow
  • Linked databases, project tracker, CRM, and SOP library
  • Client portal and onboarding workflow
  • Content calendar and team collaboration setup
  • Full Loom video walkthrough on delivery
Five to seven daysGet Started
Most Popular

Integrated Systems Architecture

$697

Your complete operational foundation. A Notion workspace plus automations that connect your tools and eliminate the manual work eating your day.

  • Everything in the Core Notion Operations Hub
  • Workflow automations using Zapier or Make.com
  • Tool integrations connecting your CRM, email, and project management platforms
  • Automated client onboarding sequences that run without you
  • Multi-step automations handling repetitive tasks automatically
  • Full Loom video walkthrough on delivery
Seven to ten daysGet Started

Enterprise Automation Engine

From $1,200

For businesses that need complex multi-tool automations across GoHighLevel, n8n, Airtable, or Make.com. Price is confirmed after a discovery call based on your specific scope.

  • Full workflow mapping and system design before anything is built
  • Complex multi-step automation build across multiple platforms
  • Airtable or GoHighLevel CRM setup where needed
  • Testing, quality checks, and refinement before delivery
  • Full Loom video walkthrough on delivery
Custom timeline confirmed before work beginsBook a Call to Discuss
A CAPABLE PERSON IN YOUR CORNER

Dedicated Systems Partner

For founders who want a reliable systems and automation person available every week without the overhead of a full time hire. Available part time between five and twenty hours per week depending on what your business needs. Hours are agreed upfront so there are no surprises.

  • Weekly operations and automation support
  • Ongoing system maintenance and improvements
  • New automation builds as your business grows
  • Priority response during business hours
  • Monthly review of what is working and what to improve next
$300 to $700per monthLet’s Talk
TRUST IS EARNED

What Clients Say

“I've been receiving calls from various customer numbers all week. I appreciate that. The AI phone system is working very good. Thank you so much for your hard work.”
DH
Daryl HallCEO, Complete Property Remodelling (CPR)

Ready to Fix This?

Book a free thirty minute discovery call. We will spend that time talking about what is actually going on in your business and what would make the biggest difference. No sales pitch. Just an honest conversation about your operations.

Open the booking calendar ↗
A LITTLE CLARITY, UPFRONT

Before You Reach Out

Here are answers to the questions I get asked most.

LET’S MAKE ROOM FOR WHAT MATTERS

Still reading? Good. That means something here clicked.

Most founders who get to this point already know they need this. The only question is when.

01

Book a free thirty minute discovery call using the button below

02

Tell me what is broken, overwhelming, or taking too much time in your business

03

I tell you honestly what I would build and exactly what it would cost. No guessing, no vague proposals

Book Your Free Discovery Call
Direct Project Inquiries via WhatsApp

For founders ready to scope a project or confirm timeline availability.

Book a CallBook a thirty minute discovery call